Policies

ASA Policies and Procedures

Priority Registration
Registration Rules for 11-year-olds
Payment Policies: Tuition and Payment Plans
Add/Drop Policy
Refunds Policy
Parent Volunteer Responsibilities
Fieldtrip Permission
Hold Harmless Agreement
Code of Conduct

Priority Registration

Priority registration status is given to those who contributes a large amount of time to ASA. Among those given priority status are families who serve on the Executive or Advisory board, or who mentor a class.

Regardless of status, you MUST register–even if you are serving in one of these positions. If you do not register by your deadline, you will lose priority status. (Teacher’s students are not guaranteed a spot in the class unless registered by priority deadline.) Register as soon as possible to get your best pick of classes.

ASA will accommodate as many students as our bylaws allows, and the size of each class is determined by the teachers for that class. If a class is full, teachers will consider opening up more spots in the class if it makes sense to do so (and allow additional students in according to wait list priority).

Registration Rules for 11-Year-Old Students

ASA is geared towards students ages 12 and up. It is usually fine for 11-year-olds to wait another year to attend ASA, and we would like to keep as many spots open as possible for the older students. We do, however sometimes accept already 11-year-old students (not yet 12 by the first day of class) based on these guidelines:

11-year-old students who have a parent teaching at ASA:
*Can register for their own parent’s class via priority registration.
*Can register for other classes if their parent is teaching a class at the same time via priority registration.
*Must wait until “New Student Registration” to register for any other class.

11-year-old students who do NOT have a parent teaching (including board members) must wait until “New Student Registration” to register

If a class is full and not all students can be accommodated, we will ask 11-year-old students to drop first, even if they have higher priority according to registration date, unless they are a child of one of the teachers teaching that class.

Students 10 years old and younger as of the first day of fall class are not allowed to register.

Payment Policies

Tuition and Fees

Tuition due dates are listed on the calendar. Cost varies based on the class. See class descriptions for more information. All tuition is per semester unless otherwise noted.

Family Fee

  • deposit due at the spring meeting
  • full balance due with fall tuition
  • covers maintaining the facilities, training our teachers, purchasing supplies, online costs, and some event ticket costs (this will be announced if this is the case)
  • If your circumstances change and you are unable to attend ASA, you may request a refund of the family fee.
Amount is determined based on school expenses for the year.
Tuition

  • Tuition can be paid anytime between the time you register and the add/drop deadline. Be advised that late fees will start accruing after the add/drop deadline.
  • Late fees incurred if tuition isn’t paid by the second week of class.

Cost varies based on the class. See class descriptions for more information.

Please see our calendar for due dates.

All tuition is per semester unless otherwise noted.
Late Fee (Tuition and Family Fees not paid by due dates will be assessed fees.) $10.00 (per month)
Account-adjustment Fee (after payment made) $5.00 (per adjustment)
Add/Drop Fee (each time) $5.00
Payment Plan Convenience Fee $3.00 (per payment after initial payment)
Late Payment Plan Payment Fee $10.00 (per month)

Payment

Tuition must be paid in full or have a payment plan set up for students to attend
classes!

Account adjustments MUST be made before you pay for your account. Otherwise, you will be charged a $5.00 account-adjustment fee.

We accept cash, checks, or PayPal (which allows you to pay with a debit card, credit card, or PayPal balance). If you want to pay with check or cash, please choose “Cheque” at checkout. Then send your money to our treasurer’s address listed on the Registration Page.

Payment Plans

A payment plan can be setup if you need to pay your account balance in installments. Use the Account Adjustment Form to request a payment plan.

Your total balance due each semester will be divided into four monthly payments.  The dates for each monthly payment will be sent to you by the Treasurer.

A $3.00 convenience fee per payment will be assessed per month after the first month. A $10.00 late fee will be assessed for each late payment.

If your child(ren) add(s) or drop(s) a class before the add/drop deadline as indicated on the ASA calendar, a new payment plan will be created. (Refer to the add/drop policy to fully understand how much tuition can be refunded.) If your child(ren) stop(s) attending classes after the add/drop deadline, you are still responsible to pay the full balance.

If you pay the balance due early, you will pay one more $3.00 convenience fee and any remaining convenience fees will be credited to your account.

You may not register for next semester’s classes until your balance is paid in full.

Add/Drop Policy

Students may try classes for two weeks. To change a student’s schedule, you MUST make your request within four days after the second day of classes each semester. Please communicate with your children about what classes they are actually taking. You are responsible to pay for a class even if your student stops attending.

The cost of any books or supplies that a teacher has purchased in preparation for the class will not be refunded.

Add/Drop Deadlines

After the original registration is made, a $5 change fee per student (not class) applies to each time the schedule is changed.

Mentor permission must be given for a student to add a class after the add/drop period. Mentor will determine tuition (if pro-rated or not). Student may be in charge of getting own supplies and will need to pay the additional teacher credit for the new class.

For most classes, there is no issue with adding at the semester. Some year-long classes may require special permission from the mentor.

Refunds Policy

Refunds will be processed within two weeks by the Treasurer. NO refunds will be considered after the drop deadline.

If you don’t drop a class but your student stops attending, you are still responsible to pay for the class as our budgets are based on the number of students registered for the class.

Tuition less the $5 charge (and any books/materials already purchased) will be refunded if you follow the drop procedure above.

Special circumstances will be considered on a case-by-case basis by the Executive Board.

If your circumstances change and you are unable to attend ASA, you may petition to have the Family Fee refunded up to the add/drop deadline of fall semester.

Parent Volunteer Responsibilities

Aspire Scholar Academy is an officially organized commonwealth. All parent members are required to read and agree to abide by the bylaws for Aspire Scholar Academy. Click here to read the Bylaws for Aspire Scholar Academy.

Parents become members by fulfilling the following requirements.  These requirements allow for voting at the spring meeting (for upcoming year board members.)

1 — Read the “Education Chapter” (p. 135-160) in “Latter-day Responsibility” by Connor Boyack, as it clearly expresses the vision and purpose of ASA. If you have difficulty finding this book, please contact a member of the executive board. (Affiliate link.)

2 — Sign and uphold the Code of Conduct.

3 — Serve in some volunteer capacity. Click here to volunteer.

4 — Attend our two main Parent Meetings: the summer meeting (Registration Kick Off Event) and the spring meeting (Voting in new Executive Board). Also, attend at least two other Parent Education Meetings per school year (S.P.A.R.K. Nights and Park Day/ Parent Colloquium days). If you cannot attend, please make arrangements to get the information from ASA Secretary.

5 — Agree to stay informed by using current communication systems implemented by ASA.

Fieldtrip Permission

Aspire Scholar Academy occasionally sponsors fieldtrips that your child may participate in. You will be notified with specific details if a field trip opportunity arises. As part of the registration process, you agree to give permission for your child to attend fieldtrips with Aspire Scholar Academy. You also give permission for your child to receive emergency medical treatment if the need arises.

Hold Harmless Agreement

During the registration process, you will agree to the following:

As parent or guardian, I do hereby release and forever discharge Aspire Scholar Academy (board and mentors) from any and all claims, demands, liabilities, obligations, damages, costs, expenses, loss-of-service, actions and causes of action, including each and every right of payment for damages that I may now or hereafter have against Aspire Scholar Academy arising out of any act of occurrence incident of the students’ participation with the Aspire Scholar Academy or the use of the Provo Seventh-day Adventist Church and property.

Code of Conduct

In order to participate in classes at ASA, each student must read and sign the Code of Conduct. They will not be allowed to participate until they have turned in their completed form (usually on the first day of class).